Administrative Assistant_Small Group Commercial

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunities for advancement
• Pet insurance
• Vision insurance

Full job description

Administrative Assistant Temporary Position

SEE how you can make a difference! Be part of an innovative company that cares about its associates and helps members enjoy the wonders of sight through healthy eyes and vision.

Versant Health provides vision care to 37 million members nationwide! To ensure your continued success we provide opportunities for advancement and development. Our associates remain engaged through a comprehensive compensation and benefits package which includes health and dental insurance, tuition reimbursements, 401(k) with company match, pet insurance and FREE vision insurance for you and your family.

Scope and Purpose of Position
Provide administrative and clerical support for the Newtown Square facility.

Essential Functions

• Payroll functions for the Manufacturing Center including timecard tabulation, summary reports for submission and related weekly and monthly reports, tracking of vacation and personal time by associates, summary reports for management
• Prepare process compliance reports and audits for management review.
• Receptionist and associated clerical duties including assisting and directing associates, visitors and incoming phone calls in a professional manner
• Maintain records/logs (i.e. front door access activity log, records of front door visitors and locker assignments)
• Prepare and maintain the temporary transfer and temp help logs
• Maintain the EHS observation log and assist with ISO requirements
• Prepare statistical reports, various management reports to document performance
• Maintain and update bulletin boards and monitors, ensuring all forms and announcements are current
• Initiate purchases of operating and janitorial supplies
• Oversee and monitor quality of service provided by vending and janitorial vendors
• Monitor usage of, and place orders to replace, supplies
• (i.e. janitorial, coffee, first-aid, and office supplies to include fax and copier supplies), while working within budget restraints
• Must maintain strict confidentiality
• Assist with special event planning and coordinating As required by changing business needs, complete additional responsibilities as assigned.
• Practice and comply with all requirements of our Quality Management System (QMS), prescribed safety and hazardous materials handling procedures, and Federal/State laws regulating hazardous and non-hazardous waste disposal

Education and Experience

• High School
• Diploma or GED required
• At least two (2) years of related work experience
• Proficiency with Microsoft Word and Excel
• Excellent organizational, and customer service skills
• Must be detail oriented.
• Must be able to multi-task
• Ability to maintain confidentiality

HIPAA & Security Requirements
All Associates must comply with the Health Insurance Portability Accountability Act of 1996 (HIPAA) as it pertains to disclosures of protected health information (PHI) as described in the Notice of Privacy Practices and HIPAA Privacy Policies and Procedures. As a component of job roles and responsibilities, Associates may have access to covered information, cardholder data or other confidential customer information which must be protected at all times. As a result, Associates must explicitly adhere to all data security guidelines established within the Company’s Privacy & Security Training Program.

We take pride in our recruiting process and follow a merit-based employee recruitment practice with extensive screening steps. We will never request money from candidates who seek employment with us and will never ask for any payment as part of the recruitment process.

We provide equal employment opportunities (EEO) to all associates and applicants for employment without regard to race, color, religious beliefs, age, sex (including pregnancy), sexual orientation, gender identity or expression (including transgender status), national origin, ancestry, status as a protected veteran or disabled veteran, physical or mental disability or history of disability, genetic information, marital status, or any and all other categories protected by under applicable Federal, state or local law.

This policy extends to all associates and to all aspects of the employment relationship. Any associate who violates this policy will be subject to disciplinary action up to and including termination.