Administrative Coordinator Spec-National Contracting

Benefits

• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Loan repayment program
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement

This position is fully REMOTE AND requires you to work during Central Time business hours.

Are you detail-oriented? Do you enjoy administrative tasks and functions as well as supporting others? We are looking for an Administrative Coordinator to work very closely with our Provider Recruitment Business Partners in the effort of supporting our National Contracting.

At QTC, the nation’s largest provider of disability and occupational health examination services, we are PASSIONATE about our country’s veterans, UNITED as a team and INSPIRED to make a difference.

We offer meaningful and engaging careers to support you and your career goals, all while nurturing a healthy work-life balance, and we are proud to provide an employment package that attracts, develops and retains the best talent:

• Competitive compensation and quarterly bonuses
• Tuition reimbursement
• A 50% company match of your pre- and post-tax contributions up to 6% of your salary, including immediate vesting of company contributions
• Generous paid time off (minimum of 14 days/year), as well as 10 paid holidays
• Access to flexible benefits, including health and wellness programs, long and short term disability, an employee assistance program, employee referral bonuses, credit union access and flexible spending accounts
• An inclusive and ethical work place

Pay Range:

$23 - 25/hr

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, performance-related bonuses, health and wellness programs, student loan repayment and tuition reimbursement, paid leave and retirement. More details are available here.

The QTC pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Job Summary:

Performs variety of routine activities in support of the National Provider Contracting Team. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Interface with recruiter, contractors, vendors, order supplies, facilities coordinator, support project management, process improvement, data analytics and coordination of meetings.

Essential Duties and Responsibilities:

• Provide administrative support to the National Provider Contracting Team functions
• Field incoming telephone calls and emails from internal and external recipients
• Manage the National Provider Contracting and provider referral email boxes and direct emails accordingly
• Perform research on various states to determine best recruiting approach
• Basic formatting, revision and distribution of established reports on a re-occurring and ad-hoc basis.
• Meeting preparation to include scheduling, preparation of presentation materials, teleconference lines, catering service etc.
• Attend department meetings, generate meeting minutes and distribute final, approved meeting minutes
• Assistance with coordination of employee travel arrangements (airline and hotel reservations, and ground transportation)
• Compose correspondence (newsletters, letters, memos, e-mails, etc.)
• Maintain National Provider Contracting SharePoint site
• Order and maintain supply inventories
• Direct/assist with National Provider Contracting projects, as assigned
• Provide additional support in monitoring project plans and schedules to ensure timeliness of project delivery.
• Handle confidential information ensuring information is not distributed or communicated outside of approved individuals/systems
• Support recruitment efforts
• Others duties as assigned to support the needs of the administrative office

Competencies:

• Excellent customer service, organization, and follow-through skills.
• Excellent verbal and written communication skills.
• Ability to excel at details, multi-task, and work with a high sense of urgency.
• Exceptional interpersonal skills and the desire to work in a fast-paced environment.
• Must be self-motivated.
• Working knowledge of Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) SharePoint preferred.
• Knowledge of office equipment (FAX, copier, printer, etc.)
• Willingness to travel up to 20%

Education and/or Experience: (includes certificate & licenses)

• High School diploma, or equivalent (GED)
• 5 years of administrative assistant experience strongly preferred
• Experience with project management software (Asana, Monday.com, Microsoft Project, etc.), preferred
• Must have 3 years of experience working with Clinicians in a health care environment.
• Must have experience with CRM applications
• Must have 3 years of experience supporting management
• Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.

Experience
Required

• 3 - 5 years: Administrative assistant experience

Education
Required

• High School Diploma or better
• GED or better

Skills
Preferred

• Written Communication
• Verbal Communication
• MS Office
• Interpersonal
• Customer Service

Behaviors
Preferred

• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations
Preferred

• Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
• Self-Starter: Inspired to perform without outside help
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Goal Completion: Inspired to perform well by the completion of tasks

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)