Administrative Inclusivity Coordinator

A leading nonprofit for disability inclusion worldwide is seeking an Administrative Inclusivity Coordinator. Reporting to the Senior Director of Inclusion projects, this individual will assist in coordinating inclusivity initiatives and provide direct support to the Project team members and consultants. This role is fully remote.

Status: Direct Hire

Salary: $65K

What You'll Do:

• Create and maintain registration for Inclusion projects biannual Community of Corporations Meetings - one virtual, the other in-person (in conjunction with the annual conference).
• Support the process of determining Inclusion projects meeting topics and speakers for all sessions.
• Create and maintain the Inclusion projects meeting agenda as sessions are finalized.
• Coordinate and schedule speaker preparation calls and create “Run of Show” documentation for all speakers for the Inclusion projects meeting sessions.
• Organize and host virtual meeting platform using the organization’s event management system, Swoogo and Zoom integration.
• Determine all logistics needed for a successful and accessible event, including securing Sign Language and Captioning services for all meetings.
• Support weekly Inclusion projects (IW) team meetings by organizing/maintaining calendar invitations, writing agendas, and collecting documentation to be shared.
• Create and edit Word documents and PowerPoint presentations for Inclusion projects consultant trainings and meetings.
• Conduct accessibility reviews and make corrections as needed in Inclusion projects documents and presentations.
• Collect and record Inclusion projects consultant monthly reports tracking consultant trainings, including number of attendees, and company involvement.
• Create and distribute Inclusion projects post-training/post-event evaluation forms to collect feedback to compile and average results.
• Maintain monthly management reports using data collected from recent Inclusion projects activities and training survey results.
• Track Inclusion projects company inquiries.
• Track Inclusion projects company hiring of individuals with disabilities on a quarterly basis.
• Onboard new Inclusion projects consultants including contract creation and preparation with all needed materials for a successful start.
• Maintain Inclusion projects company contacts and meeting/activity participation data in Salesforce, the organization’s database.
• Onboard new Inclusion projects consultants (once contracted for 90-days) as a Salesforce user giving/maintaining access to companies as assigned and provide database training as necessary.
• Onboard new Inclusion projects companies offering a welcome introduction, collecting necessary information (company logos, main point of contacts, etc.)
• Work with the Finance Department to determine new Inclusion projects company start dates and align with consultant.
• Support in the creation/distribution of the Inclusion projects Update newsletter on an (up to) monthly basis.
• Work with the Marketing & Communications team to ensure the Inclusion projects website listing is up to date and accurate.
• Maintain Inclusion projects Fortune Listing on a quarterly basis to include new companies and revise list as needed.
• Maintain Inclusion projects Resource Library, reviewing and editing documents on a continual basis.

Job Requirements:

• Associate or bachelor’s degree required.
• 3-5 years’ experience required, ideally at a large corporation, which included disability inclusion and/or project management experience.
• Proficiency with Microsoft Office 365, (including Outlook, Word, Excel, and PowerPoint), Salesforce, social media platforms, and networking platforms.
• Proficiency in facilitating in-person and virtual meetings via Zoom.
• Able to respond quickly, build relationships, and track engagement.
• Excellent written and verbal communication skills and knowledge of communication principles and practices.
• Team player who will work closely with multiple programs.
• Ability to prioritize and multitask, with attention to detail and the capacity to meet deadlines with minimal direction.
• Outstanding organizational skills.
• Ability to work independently, demonstrate flexibility, and juggle multiple and varied job assignments.
• An interest in, passion for, and commitment to core mission.
• The ability to speak up, contribute observations and ideas, and offer foresight about how to best fill gaps and solve problems.
• A personable and professional demeanor, with strong interpersonal skills and the ability to interact and communicate effectively with constituents.
• A commitment to demonstrating a high level of truthfulness, integrity, reliability, and honesty with work time and commitments.
• Driven, self-motivated, and willing to take initiative, with a willingness to pitch in when and where needed.
• Must be a team player and collaborate respectfully and inclusively with others across the organization.
• Good judgment; knowing when to handle or escalate issues.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• relevant: 3 years (Required)

Work Location: Remote