Job details
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Vacancy TypeRemote
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Job TypePart-time
Description
Administrative Operations Support Specialist/Facility Coordinator
(Part-time)
Aveshka, Inc., a Softtek Company
JOB SUMMARY:
The Administrative Operations Support Specialist/Facility Coordinator is responsible for providing a full range of administrative, operational support to the Chief Administrative Officer (CAO) and other Leadership at the Aveshka Corporate office setting.
Responsibilities:
Administrative Assistant
- Provides administrative support to ensure efficient operation of the office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
Facilities Administration
- Serving as POC for Building Management Company and Scheduling Maintenance, as needed.
- Working with landlord, as needed.
- Working with Building Manager and Engineers.
- Managing leases for offices outside of the Washington, DC Metropolitan area.
- Managing equipment, including cable/internet, telephones, and printers; and serving as POC for office security, working with security company.
Event Coordinator
- Planning corporate events, such as employee happy hours; and Managing event logistics.
Qualifications
- 2+ years of Administrative/Office Management
- 1+ years of experience in Facilities coordination
- Associate degree or higher
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
- Excellent written and verbal communication skills.
- Proven ability to handle confidential information with discretion.
- Must be able to lift up to 25 lbs
Table
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AdressVienna, VA 22182