Billing Specialist

POSITION(S) I AM APPLYING FOR

Billing Specialist

The Billing Specialist is responsible for processing client billing in a variety of formats depending upon the needs of the client, printing of pre-bills and/or final bills for attorney’s review, researching and answering billing and/or Finance related questions from attorneys, assistants and clients, as well as, inputting and updating invoices in the accounting system. This position reports into the Manager of Billing.
Responsibilities:

• Understand and comply with individual client billing guidelines
• Utilize accounting tools for tracking client specifics
• Some invoices will require submission through our E-billing system (E-Hub), or directly into client sites.
• Process client bills (making/confirming appropriate edits to drafts).
• Research questionable time/cost entries and pull back up as necessary.
• Review finalized invoices for quality and accuracy.
• Ensure monthly billing is completed by firm deadlines.
• Resolve specific billing issues (fix client bills) assigned to you from your supervisor, collections team or from billing attorneys or assistants.
• Prepare documentation to obtain approval for write offs and write downs, etc.
• Assume responsibility for managing each attorney’s portfolio of unbilled time/costs, providing status reports to management as needed.
• Conduct regular unbilled and A/R maintenance to keep reports current.
• Provide billing/payment histories and conduct research should a question arise.
• Convey information via excel spreadsheets as needed.
• Assist billing attorneys with collection of accounts receivable.
• Assist with Finance questions and paperwork relating to Trust transactions.
• Assume additional responsibilities as requested.
• This role requires 60% in office presence; remote work is permissible 40% of the time.

Qualifications:

• Associates or Bachelor’s degree preferred.
• 5+ years billing experience in a professional services environment. Elite 3E or other relevant billing software experience preferred.
• Regular, consistent attendance is an essential function of the job.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Attention to detail and ability to execute through to completion.
• Creative problem solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
• Flexibility to work overtime when necessary.

The salary range for this position in CA is $68,000 to $85,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.

 This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.