Budget Manager

Type of Vacancy: Salaried, full-time
Location: Remote/home office anywhere in the continental United States
Report to: Senior Director, Finance
Supervises: Currently, this is a non-supervisory role; may potentially supervise staff accountants as the department grows.
Compensation: The full salary range for this position is $80,000 - $121,007 annually. There are two types of experience being considered for this role: Experience that is directly relevant to the role and Total Working Experience, in all fields. This includes: internships and consulting work. In collaboration with the hiring manager, the People and Culture team calculates experience based on the candidate’s most current resume. When calculating the offer, consideration is given to candidates that possess additional qualifications (i.e., desired qualifications). Teaching Lab will generally cap salaries for new employees at 105% of the midpoint to allow for continued growth in the role over time.
Teaching Lab is an equal-opportunity employer committed to reflecting the diversity of the students we serve. We pursue equity as both a means and an end and enthusiastically welcome candidates of all backgrounds to role.
WHO WE ARE

Teaching Lab is a nonprofit organization with a mission to fundamentally shift the paradigm of teacher professional learning to achieve educational equity. We envision a world where teachers and students thrive together in communities that enable life-long learning and meaningful lives. In partnership with teachers, we transform professional learning from the ground up to dramatically improve student outcomes. We also work with school, district, and state leaders to create the instructional systems necessary to support these changes. To learn more about Teaching Lab, explore our website at www.teachinglab.org.
SUMMARY OF POSITION

The Budget Manager will add capacity to Teaching Lab’s Finance growing function and support organizational, and operational health by developing and overseeing financial budgets for the organization and for 45+ client contracts (with schools, school districts, or state education agencies), private foundation contributions (from 10+ foundations), and federal grants.

PRIMARY RESPONSIBILITIES

• The Budget Manager will engage in the following:
• Management of Project, Department, and Organization-wide budgeting.
• Work closely with the Sr. Director, External Affairs to develop appropriate budgets for foundation grant proposals.
• Support Business Development with the preparation of quotes and contract pricing for new earned revenue opportunities.
• Work closely with Revenue Manager to track all new revenue generating projects. Schedule project budget meetings timely, prior to commencing work.
• Ensure each new project has a budget. Meet with Project Leads at the start of each contract or grant to set budget goals. Support Project Leads so they understand budget assumptions.
• Assist Sr. Director, Finance with annual organization-wide budgeting and planning process. Track budget changes and update forecasts accordingly.
• Manage project budgets, budget changes, and forecasts in our budgeting and planning software, Sage Intacct Planning
• Review monthly budget to actual reports.
• Communicate with Project Leads throughout and at the conclusion of the contract or grant. Document and work to resolve budget variances with Project Leads. Update forecast based on changes and permanent variances.
• Communicate with department directors as needed to resolve department level budget variances. Document and communicate significant variances to Manager, Financial Reporting.
• Work closely with Manager, Financial Reporting to ensure he/she is aware of significant budget variances that will need to be disclosed on internal financial reporting to Executive Team.
• Monitor compliance with internal policies related to grant funds and any other applicable grant regulations; advise Project Leads as needed.
• Cross-functional Collaboration
• Collaborate with Teaching Lab Program and Shared Services divisions to identify new or enhanced financial-rated products and services necessary to optimize programmatic impact and operational efficiency, and manage plans to develop and finalize those products and services
• Seek and responding to feedback from team members and adjust strategies and operations accordingly
• Conduct analyzes to provide necessary grants and contract budget information to inform headcount decisions made by the Executive Team and the People & Culture team
• Continuous Learning
• Stay abreast of key research and guidance in the field, and attend learning experiences to build skills and competencies in operations
• Engage in personal and organized learning opportunities as a team member at an organization that aspires to be anti-racist and champions racial equity
• Seek and respond to feedback from staff and adjust operational processes accordingly
• Create and deliver training to other team members on core skills or competencies within the Accounting Manager role which is also transferable and critical for other roles

KEY SUCCESS INDICATORS (KSIs)

• The Budget Manager is accountable for achieving goals set in collaboration with the Senior Director, Finance aligned with FY24 goals, and especially, operational-specific Key Success Indicators (KSI) like:
• Maintain Financial Stability:
• Teaching Lab is a financially sustainable organization with efficient financial operations.
• 80% of invoices are collected within 60 days
• Earned Revenue/philanthropy ratio does not fall below 40%/60%
• Profit margin remains at least 6%
• Annual net income maintains a forward-looking 4-6 month cash reserve
• Operational overhead cost (administrative and fundraising) is <25%
• Operate efficiently and equitably:
• Develop and refine internal operational structures and systems to allow all team members and contractors to do their best work every day.
• 80% of employees report that organizational platforms (monday.com, Justworks, Expensify, etc) increased their organizational collaboration, efficiency, or transparency
• 90% of FTEs and PTEs agree that they “have the data or information I need to do my work right
• 90% of employees agree that the work processes and procedures are clear and sufficient.
• 100%, on average, of leads and clients are tracked in the CRM, following business rules, by the end of each month
• 100%, on average, of earned revenue and philanthropic pipeline data is updated, usable and accurate by the end of each month
• Innovation and Cost-effectiveness:
• Teaching Lab maintains cost of services at or below $1,500/teacher/year
• As applicable, within the role, model the radical commitments for our values (i.e., collaboration, responsive service, research, excellence, learning with humility, and equity).

ESSENTIAL QUALIFICATIONS

• Bachelor’s degree in Accounting or Finance, or in a similar field, like Business Management
• 5+ years of proven experience in accounting or finance
• Broad knowledge of accounting principles (GAAP), laws, and best practices for nonprofit organizations
• Proficiency with Sage Intacct, or similar system
• Proficiency with Excel
• Ability to communicate processes and procedures required of grants and contract management

DESIRED QUALIFICATIONS

• Experience with Federal grant accounting standards
• Experience creating and refining policies for best practices

WORKING CONDITIONS AND REQUIREMENTS

• Ability to work a flexible schedule to support operational needs
• Ability to perform the essential project, duties and responsibilities with or without accommodation
• All team members are expected to support program/project needs which could mean that you play multiple roles at Teaching Lab (i.e., project lead, support, subject matter expert, etc.).
• Travel could be required for the role. Travel is determined based on business needs and can vary depending on partnership/contract requirements.

TEACHING LAB’S VALUES AND COMPETENCIES

• Teaching Lab seeks to fundamentally shift the paradigm of teacher professional learning by reaching more educators every year with the highest impact programming.
• Teaching Lab’s ultimate goals are:
• Educators learn more than they would without us
• Students learn more than they would without us, in a way that cannot be predicted by race, gender, or family income
• Educators we serve say they love our approach and they want to keep doing it to advance educational equity
• All employees are expected to embrace Teaching Lab Values, which are necessary to develop Teaching Lab Competencies, which help us to achieve our Ultimate Goals.
• Collaboration
• Responsive Service
• Research
• Excellence
• Learning with Humility

Application Terms & Conditions:

I understand that any falsification or omission of information from this Employment Application can disqualify me from employment (includes rescinding an offer of employment or if hired, employment termination).
I understand that this Employment Application is not an offer of employment. If employed, employment is at will, and either party can terminate the employment relationship at any time.
I understand that if I am offered a conditional offer of employment, it would be contingent upon successful pre-work checks, which include references and verifications/checks for a social security number, education, employment, criminal records search (national and county), global watch list, and sex offender status. Depending on a specific partnership/contract requirement, the criminal background check process could include fingerprinting. At Teaching Lab’s discretion and with an individual’s signed consent, other checks could be completed based on the nature of the position. Moreover, I understand that Teaching Lab participates in a background monitoring service that provides updates for criminal records and sex offender status.
I understand that if I am offered and accept an offer of employment, I will be required to complete an Employment Eligibility Verification Form (I-9), and provide supporting documents within three days of my hire date. Non-compliance will result in termination of employment. Teaching Lab participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Teaching Lab is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before any action is taken against you, including terminating your employment. Teaching Lab can only use E-Verify once you have accepted a job offer and completed the Form I-9. EVerify and Right to Work posters.
I understand that if I am offered and accept an offer of employment, I am required to be fully vaccinated for COVID-19 within eight (8) weeks of their start date. All exemptions must be reviewed and approved by the People & Culture Team.
I understand that if I am offered and accept an offer of employment, if I have a need for an accommodation related to a disabling (medical) condition that the request must be communicated to People & Culture for review and approval. All requests will be considered as part of the Americans with Disabilities Interactive Process.
I understand that if I am offered and accept an offer of employment, I must disclose all outside work (non-Teaching Lab) positions as an employee, contractor, consultant, advisor, board member, officer, director, or equity owner with any organization deemed to be a competitor organization or a conflict organization to Teaching Lab. Unless obtained the written consent of the Chief Executive Officer of Teaching Lab, I understand that I will not engage in or undertake any such other outside (non-Teaching Lab) position.

I understand that if I am offered and accept an offer of employment, I must undergo a 90 day introductory period. During this time, appropriateness for the role and performance are evaluated. At the end of the 90 day introductory period, Teaching Lab and/or the employee can end the employment relationship at will.
Teaching Lab has a payroll direct deposit program. I understand that if I am employed, I am not required to enroll in Teaching Lab’s payroll direct deposit program, and I would be paid via a paper check.
I understand that if I am employed, all work materials/resources that are provided by Teaching Lab are considered property of Teaching Lab, and are solely for the use of work for Teaching Lab.
I understand that if I am employed, I will be required to sign acknowledgment of receipt and abide by all policies and procedures, requirements, and expectations as outlined in the Employee Handbook.
In relation to the position that I am applying for, I voluntarily give Teaching Lab consent to make a thorough investigation of my background, and release from liability all parties in connection with the supply and use of such information.
The submission of my application serves as acknowledgment and agreement to the above terms and conditions.