Degree Programs Administrator

Benefits

• Commuter assistance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid parental leave
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Job Summary

The Degree Programs Administrator, reporting to the Senior Associate Dean for Academic Affairs and Student Services will manage and support a variety of academic and operational projects and initiatives to support the degree programs and student services unit.

The Degree Programs Administrator will work in close collaboration and partnership with all Degree Program team members and affiliated offices to ensure successful planning, implementation, evaluation, and continuous improvement. This role will be responsible for:

Position Description

• Maintaining Canvas pages and associated materials for EdM Faculty Advisors, in support of the student advising model
• Supporting logistics associated with advising
• The new student onboarding site including:
• Designing Qualtrics surveys for faculty and staff in order to determine effectiveness and changes
• Analyzing data provided by the IT team making recommendations on content, potential changes, sequencing, and the potential for improved coordination with other student services units at HGSE
• Proposing and implementing improvements and additions to the modules
• Leading the expansion of the onboarding system and opportunities to leverage the system in larger ways to support student success
• Building Canvas modules to support onboarding of Ed.L.D. and PhD students, in collaboration with the Director of
• Doctoral Programs, who will primarily develop the content
• Serving as a partner and project manager to faculty for additional module development
• Evaluating the long-term viability of Canvas for onboarding and, should a change be determined, leading the shift to
• Salesforce and integration with other HGSE systems
• Collaborating with the student services teams and degree programs teams to ensure content is current and complementary to each office’s materials and activities
• Building a new admitted student landing page, that coordinates seamlessly with the onboarding site; maintaining and refining the Admitted Student Website on an annual basis
• Focusing on intensive support for the EdM program, working in close collaboration with the Associate Director for Residential Master’s Education and the Assistant Directors of residential EdM programs
• Supporting the S996, S997, and S998 fieldwork experience courses through the organization and leading of course previews; reviewing applications prior to approval by the faculty member; updating and maintaining the relevant websites, Canvas pages, and forms, in close collaboration with the degree programs teams and student services offices

This role will also contribute to student success initiatives by:

• Identifying process improvement initiatives.
• Partnering with the Senior Associate Dean and the Associate Director, along with other members of the Ed.M. team including affiliated faculty, to identify and implement a continuous assessment model for ensuring the Ed.M. attains and maximizes operational efficiency and satisfaction, helping to create the conditions where Ed.M. staff and faculty can thrive.
• Identifying and making recommendations for streamlining operational aspects of the degree programs work.
• Supporting the Associate Director with academic progress letters and related activities.
• Managing Academic Award processes.
• Coordinating and managing student conference funds.
• Manage the Urban Scholars program.
• Managing financial processes related to assigned duties.
• Staffing Ed.M. steering committee, summarize and follow up on key items needing follow-up.
• Providing event support for the Ed.M as needed.
• Coordinating and supporting any survey development and analysis, as well as support a residential Ed.M. wide web presence as needed.
• Supporting cross-departmental projects in the degree programs and student services unit
• Attending and contributing to the degree programs and student services weekly staff meeting, quarterly gatherings, retreats, and other community building endeavors.
• Other duties as assigned.

This is a two year term position with possibility of renewal.

Basic Qualifications

Minimum 5 years related professional experience. Previous experience with Canvas or similar LMS systems required.

Any applicant wishing to be considered must supply a cover letter in addition to their resume.
Additional Qualifications and Skills

• Bachelor's degree
• Previous experience supporting academic programs highly desired.
• Exceptional attention to detail
• Experience with Canvas
• Previous project management experience strongly preferred.
• Strong verbal and written communications
• Demonstrated ability to build strong, collaborative relationships to advance the work
• Ability to analyze data and summarize key themes to inform decision making.

Working Conditions

HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
Additional Information

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

• Hiring and retaining staff reflecting the diversity of those we serve
• Providing employees opportunities to learn, grow, and be challenged
• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation
• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion
• Communicating transparently and respectfully; and
• Fostering an inclusive, respectful, and professional work environment

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services
Department Office Location

USA - MA - Cambridge
Job Code

405011 Stud Serv Professional (N)
Work Format

Hybrid (partially on-site, partially remote)
Department

Masters program
Sub-Unit

-
Time Status

Full-time
Salary Grade

056
Union

55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening

Identity
Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.