Executive Assistant

About LegalEase Solutions
About US: LegalEase Solutions and the legal industry

Legal professionals are problem-solvers and innovators, willing to assume new responsibilities, tackle new challenges, master new technology and navigate an ever-evolving legal system. Today, technology is rapidly transforming the way law is practiced. Lawyers are changing the way justice is defined. This dynamic legal landscape makes each day unique and fosters an enjoyable, fulfilling work experience.

LegalEase Solutions is a pioneer legal solutions company founded in Ann Arbor, MI with offices in Chennai, Cochin and now in Bangalore. We continue to solve problems, innovate solutions, services and we are actively changing the way conversations are had in the legal industry. We are a brand to reckon with providing legal solutions for our clients be it legal analytics, contract management, legal operations or compliance.

We are 80% women employees, 90% diverse workforce, and 100% customer-centric company.

Designation: Executive Assistant to CEO & President (US)

Experience (years): 4 to 10yrs

No: of vacancies: 1

Employment Type: Full Time

Workdays: Monday to Friday

Location: Remote (Permanent work from home)

Work Timing : 3 pm to 12.00 midnight IST

Roles & Responsibilities:
Managing Executive Teams’ office (CEO + President)

• Correspondence on behalf of the CEO
• Travel and Guest Arrangement
• Making Presentations
• Maintaining confidential information
• Hands-on experience in managing social media
• Preparing various MIS Reports to the CEO showing the current trending of the business
• Instructing & Guiding Marketing & Corporate Relations Team for the new initiatives
• Maintain a task list of outstanding open items and target date and 100% timeline adherence with no/minimal supervision from the reporting manager
• Complete, update and bring all the tasks assigned to a logical closure

Calendar Management

• Scheduling meetings
• Proactively connect with the parties concerned and manage the calendar with zero misses
• Capture the minutes of the meeting, regular follow-ups on action items, status update and logical closure

Project Management

• Overseeing and owning end-to-end execution and implementation of various projects for the CEO office
• Expectation is to ensure the initiatives are executed as per the planned timelines and create visibility about the progress or lag of such initiatives in the organization
• Collaborating with various departments to ensure smooth operation and effective execution of tasks
• Assistance with the implementation of the annual organizational strategic plan

Personal Skills
Personal qualities like great communication, creative thinking, excellent written skills count for more than formal qualifications in this job.

It also helps if you have:

• Excellent communication, interpersonal, organizational and telephone skills
• Poise and patience under pressure
• Ability to analyze business opportunities and read situations well
• A positive attitude and energy like dynamite!
• Plenty of initiative and multi-tasking ability
• Be more focused and organized
• Be more thorough and complete activities
• Be an extended arm for the CEO
• Be proactive & detail oriented
• Accountability to the assigned work
• Ability to maintain and execute the daily task list

LegalEase is an ISMIS certified company.

LegalEase Information Security Role, Responsibilities & Authority of an Employee are

Roles:
To ensure that all the information they handle is secure.

Responsibilities

• Responsible to follow all the information security policies, procedures, rules and regulations as stipulated in the manuals.
• Responsible to take immediate action to prevent any undesirable situations and report to the officers.
• Responsible to take part in their assigned role in the event of an emergency situation.

Authority
To report any security incident or weaknesses, which comes to their knowledge.

Contract Staff
Responsible to follow the rules and regulations and move within the area specified.

Responsible to obey the instructions for all the officers and staff regarding the work and in emergency situations.

Responsible to report any undesirable incidents.

Why join LegalEase?

• A work culture that celebrates and encourage diversity
• A workspace imbued with empathy and purpose
• We believe in continuous learning. You will walk away acquiring more skills than you had when you joined us (this is a guarantee on us)
• We value transparency, flexibility and over responsiveness
• A daily 30-minute wellness session coz your mental wellness means a lot to us!
• We are constantly striving to improve the work-life blend
• We believe in FUN at work. We take this very seriously and have FUN as one of our core values.