Executive Assistant

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

 
Responsibilities:
- Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare and proofread documents, reports, and presentations.
- Perform data entry and maintain accurate records.
- Handle incoming calls and inquiries, directing them to the appropriate person or department.
- Assist with customer service tasks, ensuring a positive experience for clients.
- Manage front desk operations, including greeting visitors and maintaining a professional office environment.
- Organize and maintain office files and documents.
- Utilize office software and tools such as DocuSign and Outlook Calendar.

Requirements:
- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficient in using phone systems and other office equipment.
- Customer service-oriented mindset with a friendly and professional demeanor.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Attention to detail and accuracy in all work performed.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Job Types: Full-time, Part-time

Pay: $59,248.00 - $64,857.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in Miami, FL 33179