Human Resources Coordinator

Department: Human Resources

Reports to: Vice President of Human Resources

FLSA Status: Non-Exempt

Company Overview

ProSmile is the fastest growing dental organization on the East Coast and has the largest network of affiliated multi-specialty dental practices in New Jersey, with an expanding footprint in Pennsylvania and Maryland. Our premier DSO is led by world class dentists who understand what highly skilled dentists and dental professionals need to grow a practice while focusing on delivering the best-in-class clinical care to their patients.

Position Summary

The Human Resource Coordinator will aid a fast-paced Human Resources department with day-to-day operations that include delivering general HR support and fielding employees’ questions and concerns. This role will facilitate the human resource processes for personnel-related matters, including onboarding and offboarding for all business locations.

Duties and Responsibilities

The duties include, but are not limited to:

• Demonstrated excellence in customer service with the ability to preserve confidentiality of all information of a private or sensitive nature, including but not limited to personally identifiable information (PII), protected health information (PHI), financial information, and company/proprietary information.
• Facilitate new hire onboarding process, ensuring accurate and timely completion of the new hire process including pre-employment background checks and drug screening.
• Verify I-9s are documented properly and processed for each employee.
• Process employee transfers, status changes, and terminations.
• Complete employment verifications and name checks.
• Distribute end of employment notifications.
• Manage unemployment process and participate in unemployment hearings.
• Ensure compliance for DOL posters and state required notices.
• Generate letters for jury duty.
• Update Company Directories.
• Aids with the preparation of the performance review process.
• Participates in cross-functional meetings to review HR policies and best practices.
• Assist the department in creating a positive engaged workforce through associate activities and communications.
• Provide administrative support as needed, including record-keeping, file maintenance and HRIS entry.
• Perform routine data audits and reporting of HRIS and other systems. Bring discrepancies or inconsistencies to the attention of management for resolution.
• Performs miscellaneous job-related duties as assigned

Qualifications

• High school diploma or GED
• 2 or more years of experience in Human Resources
• Experience with ADP Workforce Now or similar HRIS
• Proficient with Microsoft Office Suite

Knowledge and Skills/Expected Competencies

• Excellent verbal and written communication skills.
• Experience supporting employees in a multi-state worksite organization
• Working understanding of human resource principles, practices, and procedures.
• Outstanding organization, prioritization, follow up, analytical and time management skills.
• Ability to work in a fast-paced environment, handle multiple priorities and deadlines.
• Capability to develop and implement new approaches to improve processes, procedures, or the general work environment.

Physical/Mental Demands and Work Environment

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, fax machine and printer). The employee may occasionally lift and/or move between 10 and 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may need to travel to healthcare practices.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate.

The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee.

Equal Employment

Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. ProSmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged.

ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply.

Company Safety

We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards.